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SmileSync. Your dental operating system and growth engine

Be the dentist who gets it all done — and makes it look easy

Smarter notes. Instant plans. Digital consent. Premium patient journeys. Your own website. Automated social media. Pay and performance insights — all connected in one dental workflow.

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Built in the UKGDPR-compliantPatient data never sent to AI
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SmileSync
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M
Marcus Chen
Good Afternoon, Mr Dev
DR
NotesMarcus ChenClinical Notes
M
Marcus Chen
36 yrs
Treatment Plan
Dental Appointment
Medical History
Dental History
Clinical Assessments
Diagnostics and Records
Diagnosis
Discussion
Treatment Performed
Treatment Plan
Next Visit and Recalls
Voice Notes
READY
00:00
Start
Clear
Process
Dental Appointment
Clinician
Mr James Hartley
Nurse
Enter notes here...
Patient accompanied by
Alone
Parent(s)
Partner
Family
Guardian
Carer
Reason for Attendance
Examination
Treatment
Consultation
Hygiene
Emergency
Presenting Complaint
Nil
Pain
Swelling
Sensitivity
Bite Discomfort
Loose Teeth
TMJ Issues
Gum Issues
Next ›
AutoChart™Notes SummaryAI Notes
Dental Appointment
Clinician: Mr James Hartley
Medical History
Dental History
Clinical Assessments
Diagnostics and Records
Diagnosis
Voice-first clinical notes
Speak naturally during your exam. SmileSync transcribes and auto-fills all 10 sections of your clinical notes in real time.

Say it once. SmileSync connects the rest.

From the first word of your consultation, SmileSync turns your voice, clicks or typing into structured notes, automatic charting, treatment plans, consent, patient journeys, documents, tasks and growth insights in seconds — all ready for you to review.

Clinical

Notes and charting, written while you work.

Your voice fills all ten sections in real time — ready to review, never written from scratch.

  • QuickTooth charting populates as you record your findings
  • BPE, BEWE, perio history and medical records log automatically
  • Ready for your review, never written from scratch
Clinical

Every document, generated in seconds.

Treatment plans, cost estimates, referral letters, consent forms — built from your diagnosis automatically.

  • Cost estimates, case reports, and referral letters generated in seconds
  • Treatment plans built from your diagnosis with auto-calculated fees
  • Pre- and post-op advice tailored to the actual treatment performed
Patient

Your patients always know what's happening.

Their portal has the plan, the consent, the videos, and the progress tracker. No app download needed.

  • Patients review, sign, and track their progress on any device
  • Secure access by PIN, no app download or account needed
  • Personalised treatment videos and oral-health guides sent automatically
Patient

Nothing slips through.

Outstanding consents, overdue recalls, and unread messages — all visible at a glance.

  • Notifications when patients sign documents or take key actions
  • Recalls, follow-ups, and outstanding consents visible at a glance
  • Direct messaging so you can follow up at the right time
Growth

Your good work, made visible instantly.

Select cases as you treat. SmileSync builds your portfolio, prompts for reviews, and updates your website automatically.

  • Add cases to your portfolio during treatment, not after
  • GDC-ready case documentation generated as a side effect of treatment
  • Showcase work alongside testimonials on your SmileSync-powered website
  • Automated review prompts sent at the right moment

From launch to growth.

Five stages. One connected workflow. Nothing falls through the gaps.

Launch

01

Start with a website that grows with you.

Get your own professional dental website, ready to grow with your portfolio, testimonials and best work.

Consult

02

Let the appointment write the workflow.

Speak or type as normal. SmileSync’s clinically led AI charts findings, opens relevant sub-questions, flags alerts and prepares structured notes and treatment planning — ready for you to review.

Plan

03

Turn clinical input into the full treatment pack.

Instantly generate patient-specific treatment plans, consent forms, advice sheets, referrals, letters and case reports from the notes and charting already created.

Treat

04

Give patients a journey they can believe in.

Patients receive a secure, personalised portal with their plan, informative videos, consent, advice, updates and optional chat — while scans, photos, notes, tasks and documents stay organised in your patient command centre.

Grow

05

Turn great dentistry into visible growth.

Completed cases become portfolio updates, before-and-afters, social posts, reviews and testimonials — while your performance dashboard helps you spot high-value treatments, audit pay, improve efficiency and grow your income.

One system.
Every part of your day.

Your dental operating system and growth engine — eight connected features running from one workflow, so nothing is entered twice and nothing falls through the gaps.

Your personal website, live from day one.

Get your own professional dental website as soon as you sign up — automatically updated with your portfolio, testimonials, cases and best work as you grow.

Your dental notes, supercharged.

Not just a dental AI scribe. Speak or type as normal, and SmileSync automatically charts findings, opens the right sub-questions, flags medical alerts, supports clinical thinking and prepares your notes, pathways and treatment plan — ready for you to review.

Plans, consent and admin — instantly automated.

SmileSync turns your notes and charting into comprehensive patient-specific treatment plans, consent forms, advice sheets, referrals, letters and case reports — ready to review, edit and send in seconds.

A premium patient journey that helps them say yes.

Your patients receive their own premium digital experience tailored to their treatment — a personal portal with plans, tailored videos, advice, consent, progress updates and optional chat — so they understand the value and feel confident moving forward.

Your patient command centre.

Keep every scan, photo, video, note, document, consent, task and treatment stage connected in one organised patient timeline — no more scattered folders, inboxes or systems.

Your social media manager, built in.

SmileSync turns completed cases into before-and-afters, case studies, website updates and scheduled social posts. It can suggest content, write captions, plan your calendar and post over time — taking the headache out of growing your online presence.

Know your worth — and optimise your earnings.

SmileSync shows your highest-grossing treatments, profitability, treatment acceptance, efficiency and expected earnings — helping you spot opportunities, compare your pay against completed work, highlight any discrepancies, and work smarter.

Clinical intelligence, built into your workflow.

Access clinical resources, patient education videos, oral health guides, templates, AI chatbot support, tasks and notifications — all linked to the patient cases, notes and journeys you are already working on.

Join early access

Be among the first dental practices to use SmileSync. Get priority access, lock in your beta rate permanently, and help shape the product from day one.

Your patients see exactly what's happening, and why

Each patient gets a secure portal with their personalised plan, before-and-after photos, short explainer videos, real-time progress tracking, and digital signing. Less back-and-forth. Clearer consent. Better acceptance.

9:41
SmileSync
EJ
My Treatment Plan
Mr V J · Prepared by Mr James Hartley
Overall progress3 of 6 visits
50%
Treatment Journey
Visit 1
Emergency Composite Restoration
✓ Signed
Visit 2
Scale & Polish
✓ Signed
Visit 3
Composite Filling — UL6
✓ Signed
!
Visit 4
Amalgam Filling — LR7
⏳ Review
Visit 5
Crown Preparation
Upcoming
Visit 6
Crown Fit & Review
Upcoming
Before & After
Before
After
Documents
Treatment plan.pdf
Signed · 10 May
Consent — Visit 3.pdf
Signed · 2 May
Estimate.pdf
Viewed · 28 Apr
Consent needed
Visit 4 — Amalgam Filling
Review & sign

Patient data, protected
by design

Your health information is some of the most sensitive data there is. SmileSync is built in the UK and treats privacy as a foundation, not a feature. No patient data is ever sent to AI systems or shared with third parties.

NHS approvedTrusted by NHS and private dental practices across the UK.
GDPR readyNo patient data is ever sold or shared with third parties.
End-to-end encryptedYour data is encrypted in transit and at rest, always.
Founder

Built by clinicians
who got tired of waiting

What wasn't working in their own clinic: the specific problem with documentation, consent, and patient communication that led to building SmileSync.

One input drives everything. Technology should work around the clinician, not the other way round.

F.A.Q

Your questions,
our answers.

Can't find the answer you're looking for? Reach out to us directly.

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The dental OS built for UK associates

Run your clinic like it's your own.

Get started today, or book a 15-minute demo. We'll show you the full workflow on a real exam.

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